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Green Meetings

Destination Earth

Vail Cascade is proud to be a part of Destination Earth, a company-wide initiative with Destination Hotels & Resorts. In recognition of the need to preserve the world in which we operate and serve our guests, Vail Cascade is dedicated to practices and programs that pay respect to, and lessen our footprint on, our changing environment.

Click here to read more about Destination Earth.

Below are a few ways Vail Cascade is helping to preserve our environment with Green Meetings.

Meeting Rooms & Supplies

  • Recycling stations/bins in meeting room
  • Bins for paper, cans, plastics, etc. outside in the coffee break area
  • White boards if available instead of flip charts
  • If flip charts are used, use of post-consumer recycled content paper is standard
  • Leftover conference supplies donated or reused until depleted (paper, pens, etc.)
  • Recycled/reused packaging used for shipping
  • Recycling of handouts left behind
  • Reuse or donation of leftover binders
  • Collection and reuse of nametags
  • Use minimum 30% post-consumer recycled content paper for pads
  • Encourage the use of any on-property green space for the event and event activities

Food & Beverage

  • Elimination of disposable items through use of washable plates, cutlery, glasses, mugs, and cups
  • Use of washable napkins and table cloths
  • Use of unbleached boxes for to-go meals
  • If paper napkins are required they will be unbleached napkins with a minimum of 30% post-consumer recycled content
  • Centerpiece preferences in private functions under the control of the property are non-living items. If living, they must have a long life/multiple uses
  • Menus printed on recycled paper with a minimum of 30% post-consumer recycled content

F & B Sourcing

  • Condiments (such as cream, milk, ketchup, etc.) offered in service vessels, instead of individually packaged - not applicable to sweeteners and sugar
  • Vegetarian options are available
  • Local and in-season regional cuisine is served where possible
  • 50% of tea selection to be organic
  • Banquet/catering wine list to offer one sustainably grown (organic or biodynamic) red wine by the bottle, and one sustainably grown white wine by the bottle
  • All wine lists specifically identify/specify sustainable wines
  • Property starts an herb garden for the culinary team

Messaging

  • Delegates receive a welcome and/or thank you email explaining DH&R Green Meetings program (where email lists are available/applicable)
  • Educate attendees about public transportation and walking routes

Paperless Service

  • Reader boards and/or dedicated TV channel available to provide information and updates to delegates (where technologically feasible) - Ex: InterContinental Tampa
  • Hotel contracts and reservation confirmations are e-mailed whenever possible

Waste Management

  • Collect paper and recyclable beverage containers in meeting areas for recycling
  • Collect cardboard and paper in exhibit areas for recycling
  • Encourage participants to leave materials at the event they would like to be recycled

Water Conservation

  • Refillable water glasses through water coolers and/or pitchers instead of bottled water (except on request)
  • Any bottled water to be U.S. sourced and from within 750 miles from the hotel's location

Energy Management

  • Digital thermostat to control meeting room temperature based on capital resources
  • Meeting room lighting and HVAC audited for default settings at conclusion of all events

Purchasing

  • Use your leverage to encourage contracted services to go Green
  • Encourage contractors to look for products that: Have recycled content / Use little or no packaging or packing that is not recycled materials / Are recyclable or compostable on site or in community program

Environmental Enhancements - Optional offerings often at additional charges

  • Organic Food and Beverages
  • Organic beverages (coffee, juices)
  • Organic food available as option
  • Sustainable meat, fish, pork and chicken available as options
  • Bio-based flatware and recyclable/biodegradable plates and cups to be used instead of plastic items, stir sticks

Carbon-Neutral Event

  • ¾ Emissions from the event can be offset through the purchase of Renewable Energy Certificates (RECs or Green tags). Ex: Carbon Fund (nonprofit)
  • Provide alternative fueled airport shuttles
  • Property offers free parking/charging stations to overnight guests arriving in hybrid vehicles
  • Eco-Friendly Materials
  • Use items that are made from recycled products.

RECOMMENDATIONS FOR MEETING PLANNERS/EVENT ORGANIZERS

Create a "Lessen our eco-impact together" introduction letter to meeting planners and event organizers.

Basic Operations

  • Use your leverage to encourage contracted services to go Green
  • Make 2-sided copies
  • Use minimum 30% post-consumer recycled content paper
  • Create signage that can be used for future events
  • Use memory sticks instead of paper for meeting/conference materials(e.g., DH&R meetings)

Attendees

  • Attendees receive environmentally friendly in-room welcome amenities or gifts
  • Communicate via email rather than mail or memos
  • Use an online registration system
  • Publish the registration brochure online only
  • Make presentations available online

Exhibitions

  • Natural light is used for exhibits wherever possible to minimize lighting
  • Reusable materials used for the exhibition displays and decorations
  • Have exhibitors promote their own environmental initiatives
  • Create signage that can be used for future events

Vail Cascade is proud to offer a selection of green menus.

 



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